In the event that payment for the reservation is not received by the date and method agreed or that there is a failure to fulfil all requirements, Hotelbeds may automatically cancel the reservation with no right on the part of the agent and/or the final consumer to claim any service provision or amount whatsoever from Hotelbeds on account of such an annulment.
Generally cancellations made at least 48 hours before final consumer arrival shall not generate charges. This is not withstanding the aforementioned period may vary in each particular case and shall be indicated at the time of reservation. At the time of confirmation of the reservation, the cancellation charges which may ensue shall vary according to destination, dates and accommodation establishment.
If for exceptional reasons the cancellation is not made via the system, it must be sent in writing to Hotelbeds detailing the destination and reservation number. Hotelbeds shall send an acknowledgement of receipt and inform of all the charges which may be applicable. Any charges for cancellations made directly by the final consumer with the accommodation establishment which are charged by the supplier to Hotelbeds shall be paid, in turn, by the agent to Hotelbeds.
Claims for reimbursement by a final consumer leaving the accommodation establishment before the reserved departure date (i.e. early check out) must be addressed to Hotelbeds within 20 days of the effective date of departure, together with written confirmation from the accommodation establishment of time and date of departure.
For no-shows or early check-outs, the accommodation establishment may charge the full amount of the original reservation, in which case reimbursement to the final consumer shall not apply.
Obvious errors and mistakes (including mis-prints, typographical errors and errors in pricing in general) are not binding. In the event of an error or mistake being made, Hotelbeds or the local supplier reserves the right to cancel any booking and refund the monies paid by the agent to Hotelbeds in relation to such booking (if applicable), this will be without any liability to the agent and/or the user.
Hotelbeds will inform the travel agent as soon as reasonably possible of any changes or cancellations. If the Principal offers alternative Product or a refund, it will stipulate a timeframe for a reply. In the absence of a reply within this timeframe, Hotelbeds on behalf of the Principal is entitled to assume a full refund is required.
5. HEALTH AND SAFETY
As agent Hotelbeds relies on the detailed information provided by the suppliers and/or Principal. The Principal carries out its own health and safety inspections and is satisfied that it complies with the relevant laws of the countries in which the Product is located. As agent Hotelbeds relies on the information provided by the Principal. The Customer has the benefit of the warranties given by the Principal.
6. PRIVACY AND YOUR PERSONAL INFORMATION
If Hotelbeds need access to personal data which is strictly necessary to provide the services requested by the final consumer, Hotelbeds and the agent shall ensure this is legally possible pursuant to the European Directives 95/46, 2002/58, and/or any legislation that develops, adds to and when appropriate, replaces them (hereinafter referred to by its initials ‘PDPR’ – Personal Data Protection Regulations)
The personal information that Hotelbeds may collect from the service supplier, as well as any personal data, which in the use of this system, the agent may disclose to Hotelbeds shall be understood as obtained, treated and transmitted with strict observation of and in total compliance with the requirements set forth by PDPR. The agent hereby commits to provide accurate data and updated it if necessary in such a way as to give a true picture of the current situation of the final consumer.
In fulfilment of that stated in the PDPR, the agent and Hotelbeds undertake to observe professional secrecy regarding such data, even when their relationship has terminated and to ensure that the staff performing the services abide by the aforementioned obligation.
Hotelbeds shall not deal with any claims that have not been presented by the final consumer during the period of stay at the accommodation establishment. Hotelbeds shall not be able to negotiate any claim with the supplier that is presented after the date of the final consumer departure from the establishment in question. Hotelbeds and/or the service supplier reserve the right to automatically cancel a final consumer stay or reservations with no right of the final consumer to any compensation whatsoever in the event of abnormal behaviour, vandalism or mis-conduct.
Hotelbeds shall use reasonable endeavour to ensure the supplier accept liability and indemnify from and against any claims made towards the agent arising from the provision of services. The client should be aware that Hotelbeds has no control over the provision of the services rendered by the service supplier.
Complaints should be addressed to the Principal and Hotelbeds undertakes to ensure that the full contact details of the Principal will be provided to the Customer if they are not already printed on the voucher. The Customer has the benefit of warranties given by the Principal.
8. LAW AND JURISDICTION
This Agreement and any non-contractual obligations arising out of or in connection
Cots/Cribs – In the event that this service is required, please indicate this when making the booking as some establishments have a limited availability of such items. This extra service can be paid for by the final customer directly at the establishment if required.
Third person in Accommodation Services – Almost all hotels will treat a reservation for a third person as a double room with an extra bed by way of a put up or camp style bed.
– Throughout the year some accommodation establishments may change their name or trade name which shall not be construed as a change of hotel or modification of the reservation.
– In some countries, there is a local tax known as a “visitors tax”, “city tax”, “tourist tax” or similar and other fees including but not limited to resort fees or service charges, which shall be paid directly by the end customer at the establishment and/or the airport.
– The categories of the hotels have been provided by the establishments themselves and in accordance with specific regulations applicable in each country. A hotel in one country therefore, may not be similar in terms of services and quality to a hotel in another, despite belonging to the same hotel category.
– Hotelbeds provides the information supplied by the hotel regarding the existence of works of refurbishment or renovation, as well as duration thereof. Hotelbeds shall not accept claims for works about which it has not been informed of which extend beyond the planned date of conclusion thereof.
– in some countries the legal adult age may differ depending on the relevant local legislation. It will be the sole responsibility of the final consumer to ensure that he/she is at least of legal age in order to check in to the accommodation establishment.